Office Manager

JOB DESCRIPTION

Job Title: Office Manager
 

Experience: Previous experience in office management, human resources, recruitment, interviewing, data management.

Excellent computer skills; proficient with Microsoft Office applications. 

Interviewing skills. Bilingual Spanish and English.

Characteristics: Attention to detail and accuracy, highly organized, results-oriented,

outgoing personality, approachable, tactful, good judgment

Job Purpose: Support the overall function of the BullsEye Office in Manati, Puerto Rico

Reports to: Human Resources Director

Responsibilities:

1. Coordinate the overall management of the BullsEye Office in Manati, Puerto Rico. Office is open five days per week -- Tuesday through Saturday. Receive guests, interview applicants, complete administrative duties, and assist the recruitment team.
2. Learn and monitor the JazzHR applicant tracking system, including creating electronic candidate files, uploading documents, and ensuring that candidates’/employees’ pre-arrival and onboarding documents are accurate and uploaded.   
3. Send electronic job offers through the JazzHR system for the BullsEye Supervisors, who also recruit part-time. Maintain contact with the Supervisors regarding their candidates’ pre-arrival process.
4. Run background checks, schedule drug tests, and complete E-Verify.
5. Recruit, interview, check references, and extend job offers to your own candidates. Explain to candidates the (1) job duties, including physical requirements, (2) optional housing, (3) financial obligations (travel, housing, etc.) and (4) BullsEye’s role as an employer/staffing company – not a government program, social service, or charity.
6. Maintain communication with candidates throughout the pre-arrival process. Help facilitate candidates’ travel and arrival to the job locations.
7. Answer the office phone, as needed, representing the company in a positive, helpful manner. Answer questions, interview, solve problems, and route calls as needed.
8. Assist with the preparation of job offer packets.
9. Generate leads for job candidates by helping to build relationships with organizations that help individuals find jobs (trade schools, community colleges, refugee resettlements, religious organizations, youth homes, homeless shelters, veterans’ groups, Second Chance organizations, etc.).
10. Complete other duties as assigned.